Your vendor already typed that invoice once. You shouldn't have to type it again. Upload it, PDF or photo, and every line lands in your Square catalog and inventory counts.
Nothing is written to your Square catalog until you review it and say go.
Square itself can't read a vendor invoice. Its imports only accept CSV or Excel. So today you have three options.
Open the invoice, open Square, and manually enter every item, quantity, cost and SKU by hand. A 30-line invoice is an hour of your evening, and one typo becomes a register surprise later.
The route Square community forums recommend: pull the PDF into Excel with Get Data → From PDF, clean up the columns to match Square's template, save as CSV, and import it through the Square Dashboard. Free, but it's real work on every single invoice, and it can't read a photo of paper.
Upload the invoice to Fireworks exactly as your vendor sent it, PDF, photo, or CSV. AI reads every line, matches it to your Square catalog, and you approve each one. About a minute of checking instead of an hour of typing.
If you run a restaurant, Square's MarketMan partnership covers invoice scanning for food service. For retail, Fireworks is the only app built specifically for this.
Scan it, drop in the PDF, or snap a photo of the paper on your counter, or upload a CSV. AI reads every line item: names, quantities, costs, SKUs.
Each line is matched to your existing Square catalog, and the products you don't carry yet are created for you. You see every line and approve it before anything moves.
Push to Square. When the box arrives, open the order on your phone in the stockroom, enter what came in, and your Square counts update on the spot.
Getting the products into your catalog is the first half. The box still has to be counted when it turns up, and what arrived is not always what was invoiced. See how receiving against the invoice works.
A vendor invoice that used to be an hour of typing is a couple of minutes of checking.
How long does one vendor invoice take you to key in today? Call it 45 minutes.
How many come in a month? Say four.
That's 3 hours a month, at $79.
Which is about $26 an hour to not do it. And that is the first month, when Fireworks is still learning your suppliers. It is the worst the trade ever looks: the fortieth invoice does not cost what the first one did, because by then it already knows most of what is on it. Run it with your own two numbers, and if it doesn't clear, don't buy it.
Every match you approve is kept. Run a supplier a few times and most of their lines land already matched, which is work a new tool would make you do over again.
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